Email students

Updated 29 Jan 2024

You can search for students based on performance criteria and email only these students. You also can:

When you email students, you are automatically cc'ed. Students see only their own email address, but your copy shows the full list of recipients.

You can attach up to five files, but their total must not exceed 5 MB.

Enter the instructor email address in the Edit Course wizard. In course groups, the instructor email address is not inherited by the member courses.

Using an LMS? You might need to set the instructor email address from your learning management system if you work in Blackboard, Canvas, D2L Brightspace, Moodle, Sakai, or Schoology.

  1. On the main page of your Gradebook, select More Tools > Search/Email by Criteria.
  2. Choose your search criteria from the menu:
    • Overall score — Current overall scores. Select grade ranges.
    • Category averages — Current category grades. Select assignment categories and grade ranges.
    • Assignment performance — Current assignment grades. Select assignments and assignment scores.
    • Work activity — Students who haven't done work within a time frame. Select the number of days.
    • Name — Students listed by name. Select individual students from the list.
    • Tag — Student tags, when you use tagging. Select a tag.
  3. Select Search to list the students who meet your criteria. Their names are automatically selected for your email.
  4. Clear the box next to the name of any student who should not get the email.
  5. Optionally select Export Selected to download a spreadsheet in CSV format containing your search results.

    Select Semicolon if your spreadsheet uses semicolons as delimiters (in some non-English applications).

  6. Select Email Selected and enter your message.

Watch: Search and email by criteria in MyLab